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Langdon City CommissionersCommissioner President: Charles Downs - Term ends June 2010 Street Commissioner: Dennis Flaten- Term ends June 2010 Water Commissioner: Judy Lill- Term ends June 2010 Sanitation Commissioner: Marty Tetrault- Term ends June 2012 Activity Center/Fire/Police Commissioner: Lawrence Henry- Term ends June 2012
City Commission Proceeding:Special Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Lawrence Henry, Judy Lill, Marty Tetrault and Dennis Flaten. Also present were: Cameron Sillers (when noted) Rob Gilseth, Chad Mittleider, Amy Freier, Garrett Freier, and Jennifer Jordan. Mr. Downs led those present in the pledge of allegiance. The meeting was called to discuss the Auditor, Kim Schuler leaving the position. Mr. Downs stated that they will pay Ms. Schuler an hourly rate for the 5 days she worked. Mr. Downs mentioned Mortenson & Rygh could possibly assist the new Auditor with accounting questions and getting in contact with Tina Gustafson for further training. The commission discussed the interviewing process and determined that Connie Schrader would be the next candidate for the job. (Mr. Sillers arrived) After discussion Mr. Tetrault moved to offer Schrader the position at $2100/month plus benefits according to the personnel policy manual. Mr. Henry seconded. All members voted in favor. The six month probation period rate increase will not be offered to employees in the future. The raises will be reviewed annually with the budget meeting. Mr. Downs called Ms. Schrader to make the offer. Schrader will consider the offer and respond back in a couple days and requested a copy of the Personnel Policy Manual. With no further business before the Commission Mr. Tetrault moved to adjourn. Mr. Henry seconded. All members voted in favor.
Regular Meeting of the Langdon City Commission Mr. Flaten moved to approve the minutes with the correction of Jennifer Jordan signing as acting auditor of the regular commission meeting on April 12th. Mr. Henry seconded. All members voted in favor. Additions to the agenda include Jen Jordan’s resignation. Department Reports were as follows: Sanitation Department: Mr. Tetrault informed the commission that Mr. Beauchamp took a load of scrap metal to Grand Forks because the price has increased. Also, that the probationary period for their new employee is over. Police: Sheriff Zeis addressed the problem of Terrain vehicles/ 4 wheelers in residential areas. While there are some states laws available to enforce there should be city ordinances as well. Sheriff Zeis also reminded the commission that the Sheriff’s Department contract with the city is done this year. The commission has had some discussion already about the contract and it will be put on the next agenda. Mr. Henry mentioned to Sheriff Zeis that the Fire Department is having trouble with sightseers getting to close to work area of their calls. He asked that if the Sheriff’s Department could help with keeping them away from the scene. Sheriff Zeis stated that they would help in any way possible. New Business: Carol Goodman with Job Development Authority presented three funding requests to the commission.
Bank signature cards need to be changed to replace Ms. Gustafson with Ms. Schuler. This includes both F&M Bank and Choice Financial. Mr. Tetrault and Mr. Downs will also need to resign as the state auditors like to have two signatures on all accounts and checks. Motion made by Mr. Henry. Second by Mr. Flaten. All members in favor. Gravel bids were placed by Mikkelsen Brothers and Wiztel Construction. Motion made by Mr. Flaten to table until Mr. Gilseth was available. Second by Ms. Lill. All members voted in favor. Deputy Auditor Jen Jordan has resigned from her position effective May 6th, 2010. The position will be advertised as an administrative assistant in the Republican. Mr. Downs mentioned that when Ms. Schuler was presented with the auditor job offer he presented starting with two weeks vacation and 6% retirement paid into by the city. The employee policy manual states that all city employees start with one week vacation and 5% retirement. The job offer will stand as presented. Mr. Tetrault moved to approve a raffle permit for St. Alphonsus and The Hospital Foundation. Second by Ms. Lill. All members in favor. Mr. Flaten made the motion to approve the following building permits: #3675-Bob Duerr, #3676- Daryl Schrader, #3677- Bill Roy, #3678-Steph VanBeek, #3679- Ron Barta, #3680- Margaret Kertz, #3681- Tara Field,#3682- Farmers Union Oil Co., #3684- Langdon Area High School, #3685- Sandy Brooks, #3686- North Star Manor and #3687- Randy Balsdon. Mr. Henry seconded. All members voted in favor. Mr. Tetrault mentioned that the baseball diamond was getting a new scoreboard to replace an out of date of scoreboard. He also stated that the new score board will be moved to a different location and asked if they would need a building permit to continue the project. The board decided unless Mr. Bilmer says otherwise they would not need a permit. Three Renaissance Zone applications that were approved by the Renaissance Zone committee were discussed: Renaissance Zone hearing for Karla and Jim Rademacher (project LAN#29): The application based on purchase of an existing business in the RZ. Motion made by Mr. Henry to approve the applications. Second by Mr. Tetrault. All members in favor. Ms. Lill moved to approve the bills as follows: Mr. Henry seconded. All members voted in favor. With no further business before the Commission Ms. Lill moved to adjourn. Mr. Henry seconded. All members voted in favor.
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Special Meeting of the Langdon City Commission
The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Judy Lill and Marty Tetrault. Also present was: Rob Gilseth. With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
Regular Meeting of the Langdon City Commission Ms. Lill moved to approve the minutes of the March 22nd and April 6th meeting. Mr. Henry seconded. All members voted in favor. Department Reports were as follows: Sanitation Department: Mr. Beachamp has decided that the City’s Spring Clean-up day for the residents of Langdon will be on April 18th and the commercial pick up day will be April 21st. The transfer station has started their compost program. Police: Mr. Henry addressed the problem of Terrain vehicles/ 4 wheelers in residential areas. The commission agreed to run a Rules and Regulations on such vehicles in the Republican for 2 weeks Ms. Schuler, representing the Job Development Authority had a fund request of $1,000 for the Small Business Development Center. Mr. Henry moved to approve funding. Ms. Lill seconded. All members voted in favor. Ms. McDonald, Cavalier County Senior Services, needed the annual Bingo permit signed by the Auditor. The Commission appointed Jennifer Jordan to sign as auditor while position is vacant. Mr. Flaten moved to approve a fireworks permit for Amber Lafrenz, gaming permits for the Senior Center and the Lebanon Lodge Mr. Henry seconded. All members voted in favor. The Commission then started the interview process for the City Auditor position. Kim Schuler, Lori Peterson, Connie Schrader, and Kaila Rollness were selected. After the four candidates were interviewed the commission discussed the outcome of the interviews and the responses to the questions. Mr. Flaten moved to offer Kim Schuler the position. Mr. Henry seconded. All members voted in favor. The Commission entered executive session (8-8:15pm) to discuss the salary that will be offered. Mr. Henry moved to end executive session. Mr. Flaten seconded. Ms. Lill moved to approve the bills as follows: With no further business before the Commission Ms. Lill moved to adjourn. Mr. Henry seconded. All members voted in favor.
___________________________ __________________________ Meeting of the City Board of Equalization The meeting was called to order. The following members of the board of equalization were present: Charles Downs, Marty Tetrault and Dennis Flaten. Also present was Amy Freier-Cavalier County Republican, Jerry Bowles and Tina Gustafson-City Assessor. Two requests for review had been made to the Deputy Auditor-Jennifer Jordan and were presented to the Commission. Parcel #60078-000: The owner of the property felt the assessment was too high. The board was informed the structure value was set at $6,600 and lot value of $1,600. Ms. Gustafson explained the basis of a property having a minimal structure value for the residence. After discussion the board agreed the value was correct as set. Parcel #60990-004: The owner was unsure of the current value placed on the property. It was reviewed the value set was $6,000 as it was a vacant lot at this time. Increase notices had been sent to the same property owner for parcel #60990-005 due to removal of housing incentives and #61103-010 for construction of a new structure. Mr. Tetrault stated their only concern had been the vacant property and they were fine with the current value set. No changes were made. Mr. Bowles questioned the Commission on the increase to his commercial property parcel #6189-000 of $31,000 to a total value of $104,700. The Commercial assessor would contact him to discuss the reasons for the increase. No changes were made to the property. Ms. Gustafson informed the Commission the changes made for 2010 increased the total tax base by $826,400, which would compute to an increase of $41 to the mill levy value for the 2011 budget. Mr. Tetrault moved to close the equalization meeting for 2010 and have the tax book forwarded to the County as set. Mr. Flaten seconded. All members voted in favor. With no further business before the board of equalization Mr. Tetrault moved to adjourn. Mr. Flaten seconded. All members voted in favor.
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Regular Meeting of the Langdon City Commission Mr. Henry moved to approve the minutes of the March 8th meeting. Mr. Flaten seconded. All members voted in favor. Department Reports were as follows: Auditor: Ms. Gustafson requested the Commission review with her the pending deadlines for the month of April. She also forwarded a question from a resident of 5th Street as to when the electrical panel would be installed in the lift station to protect against potential lift station flooding. No time was given. (Mr. Mittleider arrived.) Water: Mr. Mittleider reported spring run-off was still going fine. He explained employees were going to training this month. Ms. Pengilly, President of the Chamber of Commerce, thanked the Commission for their 15 plus years of support for the Chamber. On behalf of the Chamber she requested the advertising funds levied by the City for 2010 of $2,850. She reviewed a list of advertising items the funds would be used toward to promote the Community. Mr. Henry moved to approve $2,850 of Advertising levy funds to be given to the Chamber for 2010. Ms. Lill seconded. All members voted in favor. The board was informed the Park board intended to place an additional levy request on the ballot of 5 mills. The Commission discussed this levy request. They wanted the community to understand the park board is an entity in the City but not under the City Commission and can request their own levies. Ms. Gustafson presented information concerning the 2000-1 Street Improvement sinking fund. The final payment for these bonds had been made and excess funds of $132,691.93 were remaining and would be transferred to the general fund as required by NDCC. After discussion Mr. Flaten moved to transfer the funds of $132,691.93 from the general fund to the Street Maintenance fund and to invest the then cash balance of the street maintenance fund of $233,475.45 in a one year CD at Choice Financial for use toward the upcoming 15th Avenue project. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve a catering permit for At the Hop. Mr. Henry seconded. All members voted in favor. Mr. Flaten moved to renew the one year CD at FM Bank. Ms. Lill seconded. All members voted in favor. Mr. Downs discussed a request for a street light on 9th Street North. Mr. Downs will talk to Ottertail Power. Mr. Gilseth stated the placement would not be a problem. Mr. Gilseth stated he was looking into the request by St. Alphonsus for lighting and parking changes. Discussion of a fence ordinance was tabled. Mr. Downs requested letters be sent to all owners of the condemned properties giving them seven days to respond to the city as no action has taken place by any of the owners. The Commission discussed the salary for the auditor position. Mr. Gilseth expressed his concern over the starting salary. He explained other positions hired had a low starting base and the individual had to work toward a higher pay scale. No decisions were made. The Commission requested other towns be contacted for lists of questions asked during the auditor interview. Mr. Flaten questioned the interview process to be used. The Commission was reminded each interview with 3 or more Commissioners was a public meeting and no discussions could be executive session. Ms. Gustafson reviewed with the Commission of the items in April which would need to be taken care of as there would be no one trained or in the position. No decisions were made. Ms. Lill moved to approve the following building permits: #3664-Langdon Hardware, #3666-Pete Klingbeil and #3667-Social Services. Mr. Henry seconded. All members voted in favor. Ms. Lill moved to approve the bills as follows: With no further business before the Commission Mr. Henry moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission Mr. Tetrault moved to approve the minutes of the February 23rd Special meeting and February 22nd Regular meeting. Mr. Henry seconded. All members voted in favor. Mr. Flaten requested discussion of an ordinance dealing with fences in residential areas be added to the agenda for the next meeting. The Commission reviewed a complaint concerning dogs running loose around town. Mr. Henry would talk with the police department. Department Reports were as follows: Mr. Karsky requested a street light be considered across from the St. Alphonsus church in front of the gymnasium. He also asked for the City to look into allowing angle parking on the East side of Third Street in front of the gymnasium. Mr. Gilseth stated he would look into this and get back to him. Mr. Downs opened discussion on the City Auditor’s position. Ms. Gustafson resigned her position on March 1st as Auditor with a final work date of March 31st. Mr. Flaten moved to advertise the position for a minimum of three weeks in the statewide classified, Job Service, etc. Ms. Jordan requested the Commission consider her for the position as she had served as Deputy Auditor for four years and had considerable knowledge of the job. Mr. Downs expressed concern of moving her into that position stating he was aware her husband had applied for school administrative positions outside the City and he did not want to have to redo this again. Ms. Jordan expressed that her family wanted to stay in the community. Ms. Lill seconded. All members voted in favor. The Commission agreed all members should attend interviews of potential candidates. Ms. Gustafson questioned the Commission on training for the new auditor as her position would end on March 31st and they would still be advertising. She reminded them of the upcoming dates of City equalization in April as well as the tax book finalization for the County. She offered to work out an arrangement for after hours training. Mr. Flaten questioned other training options. He also stated he felt the deputy auditor position should possibly be reviewed as in his opinion that position should have the necessary knowledge of the auditor position to help a new auditor. Ms. Gustafson stated there was training that would be needed with the position no matter who was hired. Discussion of the starting salary was tabled until the following meeting. Mr. Flaten moved to approve Duane Bartelson’s street cutting permit for a new sewer line. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to enter into executive session as of 6:39 p.m. Mr. Henry seconded. All members voted in favor. The Commission entered executive session to discuss pending litigation with Ken Johansson. Mr. Henry moved to come out of executive session as of 6:44 p.m. Mr. Tetrault seconded. All members voted in favor. Mr. Tetrault moved to approve the bills as follows:
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission Mr. Flaten moved to approve the minutes of the February 1st Special meeting and February 8th Regular meeting. Mr. Henry seconded. All members voted in favor. Department Reports were as follows: Mr. Sillers reported a pretrial hearing was set for Ken Johansson in relation to the costs with his residence in Langdon. Mr. Sillers requested a cost estimate to replace the water service lines in that area before his March 9th hearing. Mr. Mittleider stated he would get the information to Mr. Sillers by Monday. Ms. Gustafson presented homestead credit and tax exemption applications for the 2010 tax year for approval. Mr. Flaten moved to approve the applications as follows: Ruth Arens, Oscar Beauchamp, Caroline Beggs, Teresa Brown, Kenneth Buell, Alice Doescher, Janet Dosmann, Joyce Johnson, Joe Klemisch, Dixie Lattin, Evelyn McDonald, Bernice Olson, Leonard Schill, Tim Sullivan, Donna Waltz, Janice Christianson, Judy Ullyott, Lois Hoffarth, George Schmiess and Wilbur McGauvran. Mr. Tetrault seconded. All members voted in favor. Mr. Flaten moved to approve the property tax exemptions to include all churches, cemeteries, hospitals, nursing homes and schools as well as the following: Langdon Day Care Center, American Legion Post #98, Langdon Area Hockey Boosters, Langdon Curling Club, Rick Schaan, Madeline Rohde, Sherry Harshman, David Gray and Allen Schwartz. Mr. Tetrault seconded. All members voted in favor. The Commission discussed bidding and construction for 15th Avenue. It was agreed due to bidding and construction timelines with NDDOT to approve having project bid opening take place this fall with construction for the summer of 2011. Mr. Flaten questioned the entrance signage project for the City. He was informed the NDDOT had handled all bid openings and all agreements presented to date had been approved. Ms. Gustafson explained the project cost came in at $146,029 and NDDOT had granted a minimum of $137,709 to the project leaving $8,320 for the City to possibly have to cover. Mr. Flaten questioned if bids had been accepted and whether or not the project should proceed. Mr. Tetrault moved to approve a raffle permit for the American Legion 400 Club. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve the bills as follows:
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Special Meeting of the Langdon City Commission Mr. Vein reviewed the water capacity study to be performed for the City of Langdon, LRWD and North Valley Water. The study would investigate the capacity of North Valley to possibly serve Langdon in a drought. (Mr. Flaten arrived.) Mr. Vein then reviewed a handout outlining the potential for a detailed evaluation of the City water supply and treatment facility. After detailed discussed on the evaluation the Commission approved moving forward to set up a scope for the evaluation. With no further business before the Commission Ms. Lill moved to adjourn. Mr. Henry seconded. All members voted in favor.
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Regular Meeting of the Langdon City Commission Mr. Downs reported the County Auditor’s office had stated in order to declare a “No Travel Advisory” the decision would have to come from the Sheriff’s office. Mr. Downs stated he would check with Sheriff Zeis. Mr. Mr. Flaten moved to approve the minutes of the January 25th meeting. Mr. Henry seconded. All members voted in favor. Department Reports were as follows: Ms. Schuler presented a request from the CCJDA board for a $20,000, 0% loan from Economic Development Sales Tax. The loan would be for the purchase of construction equipment by Travis Witzel. Mr. Tetrault moved to approve the loan as presented. Mr. Henry seconded. All members voted in favor. Mr. Flaten moved to approve a resolution for the Construction and Maintenance Agreement for 15th Avenue. Mr. Tetrault seconded. All members voted in favor. Mr. Flaten moved to approve the Cost Participation and Maintenance Agreement for the Highway 5 project in Langdon. Mr. Tetrault seconded. All members voted in favor. With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
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THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Judy Lill and Lawrence Henry. Also present were: Jen Jordan, Linda Timian, Amy Freier-Cavalier County Republican and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Henry moved to approve the minutes of the January 11th meeting. Mr. Flaten seconded. All members voted in favor. Department Reports were as follows: Ms. Jordan met with the Commission to discuss her participation in the ND Rural Leadership program. She explained her Community project which would be a pathway through the arboretum. The project was in the early stages and she would keep them informed as things progressed. Ms. Timian explained to the Commission the difficulties the post office had encountered trying to deliver mail on Saturday and today due to the snow. She felt roads should have been cleaned on Saturday. Mr. Flaten explained the decision of the street department to wait on Saturday as the forecast was for a longer storm. He explained they try to make the best decisions. He stated they are always working on the best way to take care of the snow removal issue. The Commission was informed that due to the storm today the Renaissance Zone Committee had been unable to meet to review the current application. Mr. Flaten moved to approve RZ application #28 for Keith and Bonnie Girodat pending approval by the Renaissance Zone committee. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve a raffle permit for St. Alphonsus Alter Society. Mr. Flaten seconded. All members voted in favor. Mr. Henry moved to approve the pledges of securities as presented for FM Bank and Choice Financial for December 31, 2009 and January 25, 2010. Ms. Lill seconded. All members voted in favor. Mr. Flaten discussed the costs and payoff of the upcoming 15th Avenue project. Options for payment of the project were discussed. Potential excess funds from the Street 2000 sinking fund were discussed as a possibility to be transferred to the street maintenance reserve. The Commission discussed if during times of blizzards, such as the one today, if a no travel advisory should be issued in City limits. The Langdon City Commission declared a snow emergency for the City of Langdon for today January 25th 2010. It was noted the governor had also declared a snow emergency for the state of ND and Langdon had the highest snowfall for the storm. Potential water and sewer rate increases were discussed. After discussion Mr. Henry moved to pass a resolution for the following increases effective for the February 1st billing. Increase of two-dollars on each sewer minimum per month, increase of one-dollar per water minimum per month, increase of twenty-five cents per thousand gallons of water purchased and an increase of fifty-cents per thousand gallons of water purchased from bulk sites. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve Tony Gratton as the new appointment to the Special Assessment Committee replacing the vacancy from Chad Brusseau. Mr. Henry seconded. All members voted in favor. The Commission was reminded of the special meeting dates of February 1st at 5:00 p.m. and February 9th at 5:30 p.m. Ms. Lill moved to approve building permit #3663-St. Alphonsus Rectory. Ms. Flaten seconded. All members voted in favor. Ms. Lill moved to approve the bills as follows: 46668-46683 Payroll $ 29,774.47 With no further business before the Commission Mr. Henry moved to adjourn. Ms. Lill seconded. All members voted in favor.
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THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Marty Tetrault and Lawrence Henry. Also present were: David Zeis, Kim Schuler-CCJDA, Lawrence Blue-CCMH, Scott Stewart, Chad Mittleider, Tom Beauchamp, Rob Gilseth, Tina Gustafson and Cameron Sillers. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the December 28th meeting. Mr. Tetrault seconded. All members voted in favor. The Commission reviewed a memo to all employees reminding them City employees are not to use City equipment or buildings for personal use. Also presented was information on the City Christmas Party. Department Reports: Water/Sewer: Mr. Mittleider discussed work being done. He presented information on water and sewer rates. He explained rates had not been increased for at least five years on water and sewer had been longer. The sewer department lost approximately $20,000 this year not including the $107,645 paid out for sewer projects done in 2009. The water department broke even but with rising costs to produce water would need to raise rates. He requested the Commission approve an increase of $2.00 per sewer minimum per month as well as a $1.00 increase per water minimum per month and twenty-five cents per thousand residential and fifty cents per thousand bulk users not including LRWD. Mr. Mittleider stated he had spoken with his Commissioner and she was in favor of the increases. Mr. Flaten questioned the reasoning for a higher increase on bulk users. After discussion the issue was tabled until the next regular meeting. Sanitation: Mr. Beauchamp presented the Commission with his year-end report. Mr. Blue and Mr. Stewart presented to the Commission a final resolution for the issuance of $2.5 million in MIDA bonds by the CCMH. After discussion Mr. Tetrault moved to approve the resolution as presented. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve a raffle permit for the 49ers Shrine Club. Mr. Henry seconded. All members voted in favor. Ms. Schuler discussed a request by the CCJDA board for a $21,000 loan to the North Forty Bar in Milton. Mr. Tetrault moved to approve $21,000, 0% interest loan for a five the seven year term. Mr. Flaten seconded. All members voted in favor. Mr. Henry moved to approve payment of the special assessments for the Langdon Fire Department lot. Mr. Flaten seconded. All members voted in favor. Mr. Henry made a motion at 6:35 pm to enter into executive session to discuss a legal matter between Ken Johanson and the City of Langdon in regard to a utility bill for property at 612 1st Street. Mr. Flaten seconded. All members voted in favor. Mr. Tetrault moved at 6:48 pm to close executive session and open the regular meeting. Mr. Henry seconded. All members voted in favor. The Commission discussed repair of water lines along 1st Street between 6th and 7th Avenues. The Commission discussed current street lighting fees. Street lighting costs have exceeded fees for a number of years. The yearly losses have been $4,000 to $6,000. An increase of fifty centers per month would raise $6,000. After discussion Mr. Tetrault moved to approve an increase of fifty cents per month. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Mr. Henry seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten and Judy Lill. Also present were: Harvey Hope, Chad Mittleider, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the December 14th meeting as presented. Ms. Lill seconded. All members voted in favor. Department Reports were as follows: City Superintendent/Street: Mr. Flaten reported extra help had been hired to help clean up after the Christmas storm. Mr. Downs stated a snow emergency had been declared on Saturday December 26th by the Commission. Mr. Sillers questioned the progress on the structures under condemnation. The Commission requested a letter be sent to Don Heck to request the status on the property he was to purchase on 16th Street East. Mr. Sillers stated he would be talking with Bobby Mostad about the Terry Motel as it was past his deadline. The public hearing for the Cavalier County Memorial Hospital MIDA bonds was held. Mr. Flaten questioned the advertised amount in the newspaper when compared to the resolution passed by the Commission earlier. Mr. Hope questioned if the City or County had any payment obligation from the issuance. Mr. Sillers explained the City was just a sponsor and not obligated financially in any way. The board requested more information and amounts for the next meeting. The board reviewed a request from Cavalier County Job Development for $7,964.31 from Economic Development Sales Tax for special assessments at the industrial park. Mr. Flaten questioned the reason for sales tax paying the special assessments. After discussion Ms. Lill moved to approve the request. Mr. Flaten seconded. All members voted in favor. Mr. Flaten moved to approve renewal of the liquor licenses for 2010 for those that met all the requirements. Ms. Lill seconded. All members voted in favor. Mr. Flaten questioned the ND Rural Leadership program which Jennifer Jordan was attending. Ms. Lill moved to approve the bills as follows: With no further business before the Commission Ms. Lill moved to adjourn. Mr. Flaten seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Marty Tetrault, Dennis Flaten, Lawrence Henry and Judy Lill. Also present were: Amy Freier-Cavalier County Republican, Mark Labrecht-AE2S, David Zeis, Kim Schuler-CCJDA, Rob Gilseth, Patty Schaefer and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the November meeting with the addition of “up to two million dollars” to paragraph five, sentence one, as well as the word “City” before sales tax in line four, paragraph five. Mr. Henry seconded. All members voted in favor. Department Reports as follows: Mr. Lambrecht met with the Commission to discuss decisions needed for the 15th Avenue project. The Commission reviewed the options of $880,000 for bituminous paving surface or $1,090,000 for concrete surface. A future repair cost analysis was reviewed. After discussion the Commission agreed to proceed with the concrete surface alternative. In connection with the project Mr. Lambrecht stated he had met with administration from the school concerning future development. The school was not in favor of realigning 15th Avenue. Commission agreed to leave the layout of the street as is. New street lighting was discussed. It was agreed lighting would be added to the existing poles that currently did not have lights. The City will handle this lighting project on their own. The Commission also agreed to not include sidewalks in the project. Mr. Lambrecht stated a public hearing would be set up for January 25th. The Commission will hold its regular meeting at 5:30 with the project public hearing at 6:00 at City Hall. The hearing will include a presentation and open house. Ms. Schuler presented a request from CCJDA board for a $10,000, 0%, 5 yr loan from economic development sales tax for the purchase of new equipment by Sign-it. After reviewing the request Mr. Tetrault moved to approve the $10,000 loan. Ms. Lill seconded. All members voted in favor. Also requested was a loan write-off in the amount of $794.54 for DeJaVu Consignments. Ms. Shuler stated the ministerial association had requested the five remaining clothing racks; all other items related to the store were gone. Mr. Tetrault moved to approve the write-off of the DeJaVu loan balance of $794.54. Ms. Lill seconded. All members voted in favor. The board discussed reduced memberships at the Activity Center for the Langdon Firemen. This arose from a safety seminar the firemen attended where they discussed the need for being in better physical shape. The board reviewed how this would be funded if a reduced membership were to be offered. No decisions were made at this time. The Commission agreed City Departments and offices would close at 12:00 pm on December 24th. Mr. Flaten questioned where funds for the City Christmas party came from and if use of any part of the funds came from tax funds, and if so was this legal. This would be checked into and answered at the next meeting. Mr. Flaten also questioned if any commissioners were planning department funded individual gifts for their department employees for 2009. No one stated plans to purchase additional employee gifts with City funds. Mr. Tetrault moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Marty Tetrault, Dennis Flaten, Lawrence Henry and Judy Lill. Also present were: Amy Freier-Cavalier County Republican, Lawrence Blue, Mark Labrecht-AE2S, Kevin Finnson, Gordon Johnson-North Valley Water, Alvin Carlson-LRWD (when noted), Chad Mittleider, Tom Beauchamp and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Henry moved to approve the minutes of the October 26th meeting. Ms. Lill seconded. All members voted in favor. A letter had been received from NDDOT stating the striping for the “no passing zone” on the east side of town would not be done until next spring when paint was available. The letter also responded to a request to have the intersection of highway’s one and five worked on when the highway one project would be done during 2010. They stated the intersection was on their project list for 2014 or later. Department Reports: The Commission reviewed a Resolution for the issuance of Bonds by Cavalier County Memorial Hospital. Mr. Flaten questioned Mr. Blue on the financing of the projects. Mr. Blue stated Phase I had been paid for by Hospital and Foundation funds. This funding would be for Phases II & III and would be repaid using hospital and foundation donations as well as sales tax. (Mr. Carlson arrived.) Mr. Henry moved to approve the resolution as presented. Mr. Tetrault seconded. All members voted in favor. Mr. Lambrecht with Advanced Engineering discussed the progress of the 15th Avenue project with the Commission. Maps were presented for review. Mr. Lambrecht reviewed the results of the soil exploration, traffic study, drainage and his meetings with the school administration. He presented estimated project costs for construction with a 7 inch concrete street of $1,090,000 or 5 inch asphalt street for $880,000. Alternates to the project were: sidewalks for $55,000, realignment of 15th Avenue and 7th Street for $65,000 and new street lighting for $50,000. NDDOT Special road fund financing had been obtained by the City in the amount of $250,000. It was agreed Mr. Lambrecht would return to the December 14th meeting for the Commission to make decisions on the road surface and other project options. Mr. Flaten questioned if the City could keep local contractors involved in parts of the project. Mr. Lambrecht explained a general contractor has to bid and be in charge of all subcontractors chosen. Mr. Johnson from North Valley Water met with the Commission to discuss issues related to the Red River Water Supply Project. He gave an overview of the project and its purpose. It was noted the project did not address how to solve the drought concerns of the Langdon and LRWD area. Mr. Johnson stated NVW could add Langdon and LRWD on as users with their current water allocation and suggested the City have a study done to see if it would be possible to have NVW supply the water. He felt a grant could be obtained from MR&I to help fund the cost of the study which had been estimated at $50,000 to $60,000. He suggested the City consider whether they would like to have the NVW supply be a backup for drought or permanent future water supply. Mr. Flaten moved to approve moving forward with the study to be done by Advanced Engineering. Mr. Henry seconded. Mr. Downs asked Mr. Carlson if LRWD would consider cost sharing the study. Mr. Carlson stated he felt they would. All members voted in favor. Mr. Finnson discussed the demolition and remodeling of the buildings along highway one, the former Main Street Motel Office. He stated the demolition was almost completed and he was waiting for his contractor to start the remodeling of the remaining buildings. The Commission thanked him for the update. The demolition of the Terry Motel was still on hold for the contractors to start. Mr. Tetrault suggested the Commission talk with the Sheriff’s department on enforcement before they amend the current pet ordinance. Discussion on fence and pet ordinances were tabled until the next meeting. Mr. Tetrault moved to approve a raffle permit for Lebanon Lodge. Mr. Flaten seconded. All members voted in favor. Mr. Tetrault moved to approve building permit #3662-Val Olson. Mr. Flaten seconded. All members voted in favor. Ms. Lill moved to approve the bills as presented: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Marty Tetrault and Judy Lill. Also present were: Gary Bimler, Tom Beauchamp and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Ms. Lill moved to approve the minutes of the October 26th meeting. Mr. Tetrault seconded. All members voted in favor. Department Reports: Auditor: Ms. Gustafson discussed the payment due to the water project reserve from the seal coat project. Mr. Tetrault moved to have the funds for the $26,000 payment be paid from Capital Improvement Sales Tax. Ms. Lill seconded. All members voted in favor. The Commission discussed the demolition of the Western Motel and portions of the Main Street motel office. The deadline for destruction and remodel was November 1, 2009. Part of the demolition was complete but not all and no remodeling had been started. The Commission directed the auditor to send a letter to the owner giving ten days to complete the demolition and cleanup. Also include a request for them to attend the next Commission meeting with a plan, including dates, for the remodeling completion. If these items are not done condemnation would start again. Mr. Tetrault moved to approve a homestead credit application for Clayton Schlittenhard for 2009. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve a raffle permit for Langdon Area School Foundation. Mr. Tetrault seconded. All members voted in favor. Mr. Tetrault moved to approve the following building permits: #3659-Michelle Christianson, #3660-CHS, #3661-Ted Dahl and Sewer line repair-Jeff Hoffarth. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Marty Tetrault, Dennis Flaten and Lawrence Henry. Also present were: Bobby Mostad, Lori Peterson, Gary Bimler, Patty Schaefer, Don Heck, Carol Goodman (when noted) and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the October 12 meeting with the addition of noting when Mr. Mittleider arrived at the meeting. Mr. Henry seconded. All members voted in favor. Department Reports were as follows: Sanitation: Mr. Tetrault noted an employee had been hired for his department. Police, A/C: Ms. Schaefer reported the outside railings were repaired, cement work will get done this spring and eaves were cleaned out. She also discussed upcoming events at the center. Ms. Peterson approached the Commission requesting help with advertising costs for the upcoming 125th Committee Wine Walk. The event was discussed as well as the adverting to be done. Mr. Flaten moved to approve $500 of advertising funds toward the project. Mr. Henry seconded. All members voted in favor. Mr. Heck met with the Commission to discuss condemnation of the Loretta Gapp trailer. Mr. Heck stated he was in the process of purchasing the property and questioned how much time he would be allowed to remove the trailer. After discussion it was agreed once Mr. Heck took ownership of the property he would fill in the well and clean up the property, moving the trailer off as soon as possible. The Commission agreed to allow some time to remove the trailer but asked Mr. Heck to keep from posted on what his plans were. The Commission directed Ms. Gustafson to send a reminder letter to the owners of the Western Motel and office area of their November 1 deadline for demolition and renovation. Mr. Bimler expressed concern over the Commission allowing the two stall garage to remain on the corner of the property. Mr. Mostad in regard to the Terry Motel stated he was waiting for a call back for asbestos removal and waiting for demolition to start. (Ms. Goodman arrived.) Ms. Goodman presented a funding request for a $25,000, 0% loan for a portion of a business start up package for Dr. Dan Shelby. After discussion Mr. Tetrault moved to approve the loan from Economic Development sales Tax. Mr. Henry seconded. All members voted in favor. It was agreed drafts of potential pet and fence ordinances would be provided for review and amendment at the next meeting. Ms. Gustafson was directed to place an ad in the paper letting dog owners know it is a violation of city ordinances to allow their pets to go to the bathroom in others yards, streets, etc. She was told to include the fines for violation and people were to call the police department with any violations. The Commission discussed purchasing the remaining Christmas banners and decorations for Main Street. Mr. Flaten requested they check into lighted decorations before purchasing these. It was agreed once this was checked into all members would be called to inform them of the findings so the City could proceed with purchasing. The Commission directed Ms. Gustafson to send out reminder letters to property owners for property clean up with five days to clean up. The Commission discussed the 125th Celebration and putting away funds for the event. It was agreed to discuss which funds and how much to put away at the end of year meeting for 2009. The Commission reviewed the building permits. Mr. Tetrault moved to approve them as follows: #3655-Ivan Rueger, #3657-Josh Overby and #3658-Tom Beauchamp. Mr. Flaten seconded. All members voted in favor. Permit #3656-Lance Schill was tabled pending review of the location of the home. Mr. Bimler would check the property with the owner requesting the location of the residence be altered. The Commission would also check the stakes on the property for approval. Mr. Tetrault moved to approve the bills as follows:
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Marty Tetrault, Dennis Flaten and Judy Lill. Also present were: Amy Freier-Cavalier Count Republican, Don Hannesson, Rob Gilseth, Cameron Sillers and Tina Gustafson. Mr. Tetrault led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the October 1 meeting. Ms. Lill seconded. All members voted in favor. The Commission reviewed a complaint from Vivian Crawford and Rose Malarkey requesting the City reinstates leaf and grass pickup for the elderly. Mr. Tetrault stated his department would look into possibly starting this service again in the spring. Mr. Sillers informed the Commission he had answered a complaint served concerning an unpaid utility billing. Department reports were as follows: City Superintendent/Street: Mr. Gilseth reported on work in his department. Mr. Hanneson questioned a letter received from the City requesting cleanup of his property along 15th Street West stating he did not feel it was warranted. Mr. Sillers reported letters went out for the condemnation of the Loretta Gapp property. He stated the property would be ready to act on at the next meeting. Mr. Sillers also discussed the proceedings on the Main Street Motel Office and Terry Motel. He requested information and direction from the Commission. Ms. Lill moved to approve the 2009 disabled veteran application for Allen Schwartz. Mr. Flaten seconded. All members voted in favor. Mr. Flaten moved to approve raffle permits for Old Timers Hockey, Cavalier County Peace Officers and Langdon Day Care. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve the bills as follows: With no further business before the Commission Ms. Lill moved to adjourn. Mr. Flaten seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Lawrence Henry, Marty Tetrault and Judy Lill. Also present were: Amy Freier-Cavalier Count Republican, Chad Mittleider, Tom Beauchamp, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Henry moved to approve the minutes of the September 14 meeting. Mr. Flaten seconded. All members voted in favor. Mr. Downs reported the trees removed at the Activity Center were taken down because they were diseased and hazardous. He also discussed the upcoming franchise renewal agreement with MIDCO and inquiries the City had received from Alltel to rent tower space. Department reports were as follows: City Superintendent/Street: The Commission discussed a recent issue with ordinance enforcement of trucks and semi’s driving and parking on residential streets. Mr. Gilseth had a discussion with the police department on this issue. The Commission suggested the ordinance for enforcement of this issue be sent to the Sheriff to forward to his staff for enforcement. Water and Sewer: Mr. Mittleider stated the lift stations were inspected this week and work was being done where needed, the panels for the lift stations would not be replaced until November 1. He also noted the air conditioning was installed in the electrical room, water plant roof had been repaired and broken curb stops were being worked on. Sanitation: Mr. Beauchamp reported on recycling along with work being done on rodents around the city. He noted an employee was being replaced. The Commission discussed the importance of keeping in mind the twenty minute response time required. Police, A/C: Maintenance work at the center was discussed. Auditor: Ms. Gustafson reported the Audit for the years 2007 and 2008 was progressing. Notice had been received stating the Commercial valuation for 2009 would not be changed by the state. The error in the county abstract had been found and corrected. The Commission discussed turn on and off of curb stops. City ordinance states only City personnel are allowed to turn curb stops off and on. It had recently come to the Cities attention a property owner had not been charged for services since 2007 as they had returned from being gone and turned on the curb stop themselves and did not contact the City. The Commission agreed all future billings will not be stopped for any person unless the City is contacted and City personnel shuts off the curb stop. Any person found not paying for services when they are using them will be charged with theft of services. Installation of the new water meters was discussed. The water treatment plant has been unable to complete the project due to time constraints. The Commission authorized Mr. Mittleider to hire and train a part-time person to install meters to complete the project as soon as possible. Condemnation of properties was discussed. Mr. Sillers stated he would work with the building inspector to get the notices filed on the Gapp residence. Information on the Terry Motel and Main Street Motel was discussed. Both buildings had been inspected for asbestos and the City was proceeding with requesting a variance to bury the material at the City site. The Commission reviewed the final budget for 2010. Mr. Tetrault moved to approve the final budget for 2010. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve the following building permits:#3643-Kevin Clouse, #3644-Shannon Winnegge, #3645-Ruth Arens, #3646-Elsie Schrader, #3647-Gary Badding, #3648-Joe Tholkes, #3649-D&B Motors and #3650-Randy Hill. Mr. Flaten seconded. All members voted in favor. Ms. Lill moved to approve the bills as follows: The Commission was notified of a meeting concerning finalizing the look of the entrance signage for the City. Mr. Mittleider reported the East water tower had been inspected and a report would be coming. With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Lawrence Henry, Marty Tetrault (when noted) and Judy Lill. Also present were: Gary Bimler, Amy Freier-Cavalier Count Republican, David Zeis, Kim Schuler-CCJDA, Rob Gilseth, Chad Mittleider and Jennifer Jordan. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the August 24th meeting. Mr. Henry seconded. All members voted in favor. Department Reports were as follows: City Superintendent/Street: Mr. Gilseth reported he was working on sand for the winter. Discussed problems with loader transmission, repairs could be $20,000. Water: Mr. Mittleider reported the lime ponds had been cleaned and Mikkelson Construction had started work on the lagoons. He added the East water tower was to be inspected and he was waiting for Target Roofing to repair the roof from damage done last fall. He reported no new water meters had been installed. Sanitation: Mr. Downs questioned if the Main Street Motel office and Terry Motels had been inspected for asbestos. No information was available at this time. A/C, Police: Replacement of sidewalks was discussed along with repairs needed for the scoreboards. Ms. Schuler met with the Commission to review two requests for Economic Development funds. First was a request from the CCJDA board to increase the amount of funds available for store front improvements by $30,000. After discussion Mr. Henry moved to approve the additional funds for utilization for one year. Ms. Lill seconded. All members voted in favor. Ms. Schuler presented a request for $5,000 in store front improvement funds for Keepsakes Frames and Frills for new signage and roof repairs. Mr. Flaten abstained due to conflict of interest. Ms. Lill moved to approve the loan as presented. Mr. Henry seconded. Vote: In Favor: Downs, Henry, Lill, Tetrault. Opposed: None. Abstain: Flaten. The board held the preliminary budget hearing for 2010. It was noted there was no anticipated increase in the number of mills for 2010. Dollars requested were up slightly but the anticipated increase in tax base would lead to a one percent decrease in mills requested. Discussion was held on increased expenses at the Activity Center due to boiler and lighting repairs. Also discussed was an anticipated increase in street lighting charges. Mr. Flaten questioned if the preliminary budget hearing could be moved up a meeting to allow more time between the preliminary and final. After discussion Mr. Flaten moved to approve the preliminary budget for 2010. Mr. Tetrault seconded. All members voted in favor. The Commission reviewed a complaint on parcel #61235000 located at 905 15th Street East. Mr. Bimler stated he had checked the property, it was beyond repair and an old well sits in the yard which is very dangerous. After discussion Mr. Tetrault moved to proceed with condemnation of the structure. Mr. Henry seconded. All members voted in favor. Ms. Lill moved to approve an application by Ellen Burks for Disabled Veteran Tax Credit. Mr. Flaten seconded. All members voted in favor. The Commission discussed enhancing the City fence ordinance. Mr. Flaten questioned allowing chain link fences. Also discussed was limiting the number of pets a person can have and control of cats. The Commission discussed a complaint concerning rats. This issue would be checked into. The Commission reviewed the Renaissance Zone application LAN# 27 Eric Hennager. The RZ committee met and recommended the application be approved as all required information was present. Mr. Tetrault moved to approve Renaissance Zone application LAN#27-Eric Hennager to include a five year exemption on the structure. Ms. Lill seconded. All members voted in favor. Mr. Tetrault moved to approve the building permits as follows: #3630 – Kenneth Loewen, #3631 – Dale McDonald#3632 – Janelle Schefter, #3633 – Kevin Roy, #3634 – Bill Gette, #3635 – Charles Downs, #3636 – Rick Ring, #3637 – Agnes Gellner, #3638 – Nick Fetsch, #3639 – Mark Romfo, #3640 – Kevin Misek, #3641-CCMH and #3642 – Photo Shop. Mr. Flaten seconded. All members voted in favor. Mr. Flaten moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
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THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Special Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Lawrence Henry and Judy Lill. Also present were: Rob Gilseth, Tom Beauchamp, Chad Mittleider and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. The Commission reviewed salary schedules for 2009 and discussed potential raises for 2010. Cost of living was estimated to be around 5.8% for 2009. Supervisors gave input as to wage increases for their employees. After discussion Mr. Flaten moved to approve a three-percent across the board raise for all salaried full-time employees plus health-insurance increase, Marci Paulson and Pauline Mack of the Activity Center would receive a fifty cent per hour increase. These increases would start January 1, 2010. Mr. Henry seconded. All members voted in favor. With no further business before the meeting was adjourned.
THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Dennis Flaten, Lawrence Henry, Marty Tetrault and Judy Lill. Also present were: Kevin Finnson, Gary Bimler, Randy Mehlhoff, Bill Brooks, David Zeis, Tom Beauchamp, Rob Gilseth, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Ms. Lill moved to approve the minutes of the August 10th meeting. Mr. Flaten seconded. All members voted in favor. Department Reports were as follows: City Superintendent/Street: Mr. Gilseth reported on cleaning of the storm drains, mosquito spraying. Water: Mr. Mittleider presented a bid from ND Sewage Pump for replacement of four sewer lift electrical panels at a cost of $11,275 each, total cost of $45,100. Mr. Mittleider requested the Commission approve a prior bid from Sweeney Controls at a total cost of $ 33,400. He explained the panels at the South lift and Embers lift would not be replaced at they were in good condition. Mr. Flaten moved to approve the bid from Sweeney Controls of $33,400 to replace the four panels. Ms. Lill seconded. All members voted in favor. He also reported the air conditioning for the electric room at the treatment plant would be installed in one week. Sanitation: Mr. Beauchamp reported the State Health Department had inspected all sites for the transfer station. Auditor: Ms. Gustafson directed the Commission to the 15th Avenue update provided by Advanced Engineering. Also presented was a request from the Cavalier County Republican for a paper recycling container by their building. Mr. Beauchamp said he would look into it. Ms. Gustafson explained to the Commission problems with the sales ratio study presented to the State by the County. Mr. Mehlhoff on behalf of the Chamber of Commerce presented a detailed request for $2,200 in advertising levy funds. (Mr. Tetrault arrived.) Mr. Flaten questioned Mr. Mehlhoff on the use of funds. After discussion Mr. Tetrault moved to approve $2,200 in Advertising funds for the Chamber of Commerce. Ms. Lill seconded. Vote: In favor: Downs, Lill, Henry, Tetrault. Opposed: Flaten. Motion passed. The Commission opened the hearing on Condemnation of the property at 1112 9th Street owned by Ronald Peterson. Mr. Bimler as building inspector stated the building was more that 50% deteriorated. With no protests the Commission agreed to move forward on the removal of the structure. Mr. Sillers stated he would take care of the legal documents to remove the structure. The Commission discussed the Main Street Motel Office and Terry Motel. Mr. Sillers stated the owners had received notice; hearings would be set up for the next meeting. He reported that Mr. Mostad, owner of the Terry Motel, had expressed interest in turning the motel units into storage units. He had told him to present his plans in writing at the next meeting. Mr. Bimler noted the trailer on that property was to be moved and the garage on the property needed to be torn down. Mr. Finnson presented plans for their remodeling of the Main Street Motel office and Western motel units. Plans included removal of the motel units, refurbishing the office area into a garage/storage unit and restoring the two garage units on the East side. Restoration would include new roofing, shingles, rewiring and siding on both remaining structures. Garage doors would be installed. Mr. Finnson was given until November 1 to have the units removed and the remodeling completed as long as there are no delays from asbestos removal. The Commission reviewed the Renaissance Zone application LAN# 26 Witzel Construction. The RZ committee met and recommended the application be approved as all required information was present. Mr. Tetrault moved to approve Renaissance Zone application LAN#26-Witzel Construction to include a five year exemption on the structure. Mr. Henry seconded. All members voted in favor. Mr. Henry informed the Commission the test holes for the fire department building had been taken care of. Mr. Tetrault moved to approve the building permits as follows: #3590-Ryan Eisenzimmer, #3622-Mavis Mikkelsen, #3623-Ted Dahl, #3624-Wilfred Micheals, #3626-Paul Peterson,#3627-Bert Saxlund, #3628-Kevin Finnson and #3629-Gerald Howatt. Mr. Flaten seconded. All members voted in favor. Ms. Lill moved to approve the bills as presented: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Marty Tetrault, Judy Lill, Dennis Flaten and Lawrence Henry (when noted). Also present were: Gary Bimler, Amy Freier-Cavalier County Republican, Charlie Vein and Mark Lambrecht – Advanced Engineering, Dan Fischer, David Zeis, Carol Goodman, Kim Schuler, Patty Schaefer, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Ms. Lill moved to approve the minutes of the July 28th meeting with a minor correction. Mr. Flaten seconded. All members voted in favor. Department Reports were as follows: Water: Ms. Lill reported the water department is working on additional bids for the panels. Mr. Fischer along with Mr. Lambrecht and Mr. Vein met with the Commission to discuss the upcoming 15th Avenue Project. Mr. Lambrecht reviewed the project and discussed the agreements for services presented for Advanced Engineering, Fischer Land Surveying and Midwest Testing. (Mr. Henry arrived.) The agreements would involve all work up to the construction phase. Mr. Lambrecht discussed a traffic survey that would take place after school starts. Mr. Flaten questioned the engineering agreement which had a portion of the costs based on reconstruction. It was noted that if the option of overlay was chosen that portion of the agreement would change. After discussion Mr. Tetrault moved to approve the agreements with Advanced Engineering, Fischer Land Surveying and Midwest Testing contingent upon Mr. Sillers review and approval. Mr. Henry seconded. All members voted in favor. Ms. Schuler from CCJDA met with the Commission to review three store front improvement projects. The requests were: $4,000 for Nodak Mutual Insurance, $1,500 Stewart Law Office and $5,000 The Photo Shop. After discussion Mr. Henry moved to approve the three requests as presented. Ms. Lill seconded. All members voted in favor. Ms. Goodman presented an Economic Development Sales tax request in the amount of $1,562.97. This request would be to reimburse the CCJDA office for expenses involved with Ms. Goodman’s travel to Washington DC for a ND Defense Alliance meeting. Ms. Lill moved to approve the request. Mr. Henry seconded. All members voted in favor. Ms. Goodman discussed with the Commission a potential lead on a local dentist. She stated the individual will be coming to the Community soon and she would be meeting with him and assessing his needs. The Commission reviewed the personnel policy in relation to full-time employees being required to live in City limits. The issues involved with changing the policy and options were reviewed. Ms. Lill moved to omit from the personnel policy the following: “All full-time employees must reside in the City of Langdon. A new employee will be allowed six months to establish a residence in Langdon. An extension of this time will be considered only under special circumstances and on an individual basis.”, and add the following in its place: “All full-time employees must live within a distance from their job as to be able to respond to any call to work within twenty (20) minutes.” Mr. Tetrault seconded. All members voted in favor. The Commission discussed the potential platting of the acreage area on the South West side of the City. It was agreed to move forward with the platting project with the omission of the property owned by Andy Downs as they did not want to participate. Letters would be sent to all other property owners informing them of the project. Mr. Sillers reported on the properties subject to condemnation: He had spoken with Bobby Mostad about the Terry Motel property and Mr. Mostad would have information to the Commission by the August 24th deadline. Mr. Sillers stated he had spoken with Mr. Finnson concerning the Western Motel and Main Street Motel Office. The Commission reviewed a request from the property owner to extend their deadlines for complete repair or removal of the structures on the property to November 2010 and to extend removal of the signage and vehicles to October 2009. The letter stated they would like to turn the old office area into a garage storage area. The Commission expressed concern leaving the structures that long as the building was already deteriorated to the point of being a dangerous building. They discussed if the office could be a garage due to possible fire code issues. It was agreed to have Mr. Tetrault take care of having a fire inspector called to check the building. Ms. Gustafson was directed to forward a letter to the owner stating the August 15th deadline for removal of the sign and vehicles would still be enforced. Mr. Sillers was directed to forward a letter requesting a more detailed plan with a shorter timeline for removal or repair. A response would be needed by the August 24th meeting. The Commission agreed to proceed with condemnation of the Ron Peterson rental as no response had been received from him to repair or remove. The Public Hearing for the USDA Loan Grant for the Fire Department Expansion was held. No one present had comments or concerns on the project. The hearing was ended. The Commission discussed a request for advertising funds received from the Chamber of Commerce. Ms. Gustafson was directed to ask them to have the request detailed as to what the funds would be used for. The Commission discussed a request to vacate an alley 20 feet by 140 feet running East-West in block two of Mooney and McHugh’s 1st Addition. After discussion it was agreed the vacation request would be denied as the alley is utilized by City vehicles. Mr. Tetrault moved to approve an application for Tax Exemption from Abundant Faith Ministry for their new parsonage at 210 13th Avenue. Mr. Henry seconded. All members voted in favor. Ms. Lill moved to approve the pledge of securities as presented, pending the letter of confirmation from Choice Financial. Mr. Flaten seconded. All members voted in favor. The Commission set a special meeting for Tuesday August 25th at 7:00 p.m. to discuss budgeted wages for 2010. Mr. Tetrault moved to approve the building permits as follows with a request that #3619 talk to neighbors before installing the fence. #3615-Kevin Stein , #3616-Justin Balsdon, #3617-Willy Thom, #3618-Terry Crockett, #3619-Lindwood Heironimus, #3620-Tom Crockett, #3621-Caroline Beggs and #3588-Kim Busse Mr. Henry seconded. All members voted in favor. Mr. Flaten moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND AE SUBJECT TO AMENDMENT. Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Marty Tetrault, Judy Lill and Lawrence Henry. Also present were: Leon Hiltner, Gary Bimler, Amy Freier-Cavalier County Republican, Bobbie Hepper-Olson, Rob Gilseth, Chad Mittleider, Tom Beauchamp, Cameron Sillers (when noted) and Tina Gustafson. Mr. Tetrault led those present in the pledge of allegiance. Ms. Lill moved to approve the minutes of the July 13th meeting. Mr. Henry seconded. All members voted in favor. Department Reports were as follows: The Commission held the public hearing concerning the Transportation Enhancement Project for entrance signage for the Community. Ms. Bobbie Hepper-Olson gave a presentation to those present on the potential locations for the signage along with options for the materials, lighting, etc. She noted Dan Fischer of Fischer Land Surveying would be doing the survey work. After discussion the Commission agreed to allow the Beautification Committee to continue to work with Ms. Hepper-Olson. Hearing no other comments the public hearing was ended. Mr. Henry moved to approve acceptance and support for our Military troops and families with the signing of Community Military Covenant. Ms. Lill seconded. Mr. Leon Hiltner with Cavalier County Veteran’s Services was present and also signed the covenant. Mr. David Gray the Commander of the American Legion had also signed the agreement. All members voted in favor. All members of the Commission would sign the agreement which would be forwarded to the State. Mr. Sillers discussed the condemnation proceedings for the Main Street Motel Office and rentals attached, Terry Motel and Ron Peterson rental. Mr. Bimler stated he was allowed to enter the Main Street Office. He stated the exterior of the building was over 50% deteriorated and the inside was also in poor condition. He stated Mr. Finnson had commented on turning the main structure into a garage. It was noted this might not be permissible due to fire codes. After discussion it was agreed to forward the notice and order on the structures and proceed. A letter would also be sent for violations on abandoned vehicles, signage and junk accumulated. Ms. Lill moved to pass a Resolution Authorizing Architectural and Legal Services for the Fire Department USDA application. Mr. Henry seconded. All members voted in favor. Mr. Henry moved to approve homestead credit applications for Janice Christianson for the years 2008, 2007 and 2006 along with the necessary abatements. Ms. Lill seconded. All members voted in favor. Ms. Lill moved to approve a raffle permit for Langdon Area Emergency Services. Mr. Henry seconded. All members voted in favor. Ms. Lill moved to approve a catering permit for At the Hop. Mr. Henry seconded. All members voted in favor. Mr. Henry moved to approve the following building permits: #3607 - Langdon Area High School, #3608 – Jane Hart, #3609 – Nancy Becker, #3610 – Wanda Amoth, #3611 – Nodak Mutual, #3612 – Nancy Coyle, #3613 – JoEllen Hanson and #3614 – Brian Kakela. Ms. Lill seconded. All members voted in favor. Mr. Henry moved to approve the bills as follows: With no further business before the Commission Mr. Henry moved to adjourn. Ms. Lill seconded. All members voted in favor.
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THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry, Marty Tetrault and Dennis Flaten. Also present were: Andy and Nancy Downs, Gary Bimler, Charlie Vein and Mark Lambrecht of Advanced Engineering, Rob Gilseth, Chad Mittleider, Tom Beauchamp, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the June 22nd meeting. Ms. Lill seconded. All members voted in favor. Two complaints concerning discontinuation of paper recycling for businesses were reviewed. Mr. Downs also discussed a letter he had received. Department Reports: City Superintendent/Street: Mr. Gilseth reported the old street department building had been torn down. Water: Mr. Mittleider reported H&H Coatings would be looking at the East water tower which might need to be repainted. He also explained they were working in telemetry and other items in the plant. Auditor: Ms. Gustafson presented a request from the Northern Light Arts Council to use City leased land east or west of the Library on August 6th or 11th. The board approved the use. Mr. Vein and Mr. Lambrecht discussed the 15th Avenue Project with the Commission. The City had recently received a grant from the DOT Special Roads Fund for $250,000 toward the project. Mr. Lambrecht stated he was working with NDDOT on the requirements. Mr. Vein, Mr. Lambrecht and Mr. Gilseth had met with Dan Fischer of Fischer Land Surveying at 15th Avenue to discuss issues such as drainage and surveying. It was anticipated there would be a spring 2010 bid opening for construction when school was out for the year. Mr. Flaten suggested the bid opening be as soon as possible. It was agreed a working group of the engineers, Street Commissioner, City Superintendent and City Auditor would be consulted when needed. Changes to the personnel policy manual were tabled until the next meeting. The Commission discussed platting the acreage area of the City. All property owners would have to agree to sign the plat in order to proceed. Andy and Nancy Downs met with the Commission to question what the Cities plan was. After discussion Mr. Downs stated he did not want his shop or house platted as he was farm exempt. The Commission made no decisions at this point. Mr. Flaten moved to approve the second reading and final passage of amended ordinance 6.0209 Water Meters in Trailer Courts. Ms. Lill seconded. All members voted in favor. Mr. Gilseth reported he is in the process of cleaning out the ditches than run through town but has been unable to finish the project yet. Mr. Tetrault moved to approve a raffle permit for Maple Manor Auxiliary. Mr. Flaten seconded. All members voted in favor. Mr. Flaten moved to approve a site authorization renewal for Langdon Eagles. Mr. Tetrault seconded. All members voted in favor. Mr. Downs informed the Commission of a change to the street lighting from Ottertail. They would be installing lighting that would be more energy efficient. There would be two options both would increase the cost to the City. A small increase to the street lighting cost of possibly fifty cents per month would cover this. Ottertail will put a bulb of each kind up for the Commission to check which one they prefer. Mr. Flaten discussed the possible closing of the Curling Club. The club was looking into removing the building as they can not afford to do necessary repairs. Mr. Sillers was asked about condemnation proceedings on the Main Street Motel office, Western Motel attached to that office and Terry Motel. Mr. Bimler had gone to inspect the Main Street Office and Western Motel and was denied access to the Western Motel. A notice would be sent to remove the unlicensed vehicles, accumulated junk and the leaning sign in front of the building. Mr. Sillers stated he would also send a notice to the Main Street Motel to allow the building inspector to enter and follow up with condemnation proceedings. Mr. Lill moved to approve the building permits as follows: #3593-1 Greg Gage, #3593-2 United Communications, #3594 – Charlotte Pfiefer, #3595 – KNDK, #3596 – Tara Field, #3597 – Ron Olson, #3598 – Lawrence Henry, #3599 – Laurie Landsem, #3600 – Les Hoffarth, #3601 – Sports & Shirts, #3602 – Norb Schneider, #3603 – Myron Witzel, #3604 – Kevin Forest, #3505 – Bill Balsdon and #3606 - Jim Hansel. Mr. Tetrault seconded. All members voted in favor. Mr. Tetrault moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
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THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry and Dennis Flaten. Also present were: David Zeis, JoEllen and Chris Hanson, Chad Mittleider (when noted), Jeff Hiller, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the June 8th meeting. Mr. Henry seconded. All members voted in favor. Department Reports: City Superintendent/Street: It was reported all frost boils were patched and mosquito spraying would start this week. Police, A/C: Mr. Zeis noted the loss of a part-time deputy for the County. Auditor: Ms. Gustafson reported information was being forwarded to the Auditor’s for the 2007 and 2008 Audit. Mr. Flaten discussed the problem with un-mowed lots in town. It was agreed notice would go out to property owners when the grass was approximately 5 inches high and would state the City would mow at 8 inches and bill the owners for the cost. The letter would also make clear it is a one time notice for the entire season and any future violations will be treated the same. It was also agreed that all chronic violators of this ordinance would be given a letter at the start of the every season to warn them it will be enforced for the season. (Mr. Mittleider arrived). Water: Mr. Mittleider noted the plant was producing one-half a million gallons per day. He also discussed repairs to the sewer line on 14th Street to the North of 11th Avenue. He was instructed to set the specifications of the work and bids on the project for this summer. Mr. and Mrs. Hanson met with the Commission to discuss the problems they were having with cats in their neighborhood. Their neighbor has a large amount of cats. Mr. Sillers suggested they get together with the states attorney and file a public nuisance. Ms. Lill moved to approve the first reading of amended ordinance #6.0209 Water Meters in Trailer Courts. Mr. Henry seconded. All members voted in favor. The ordinance would require curb stops to be outside the perimeter of the trailers. Currently most trailers are located on top of their shut offs. Ms. Lill moved to approve a Resolution Setting the Auditor’s Bond Limit. Mr. Flaten seconded. All members voted in favor. The Commission discussed changing the personnel policy manual from its current reading of requiring full-time employees to live in city limits to requiring living with in a certain response time or a one-mile radius. The need for employees to be accessible to work was reviewed. It was agreed to table the issue until the next meeting when more information could be available. Mr. Flaten moved to renew a site authorization for Cavalier County Search and Rescue. Ms. Lill seconded. All members voted in favor. The Commission discussed the possibility of platting the un-platted acreage south of 4th Avenue. The issue was discussed and tabled until the next meeting to allow more information. Mr. Flaten moved to approve the building permits as follows: #3584-Patrick Rime, #3585-Kevin Shepard, #3586-Charlotte Soli, #3587-Dave Welsh, #3589-Val Feasel, #3591-Dixie Lattin and#3592- Countryside Condos (renewal). Mr. Flaten seconded. All members voted in favor. Ms. Lill moved to approve the bills as follows: With no further business before the Commission Mr. Henry moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND AE SUBJECT TO AMENDMENT. Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Judy Lill, Lawrence Henry, Marty Tetrault and Dennis Flaten. Also present were: Charlie Vein and Perry Johnson – Advanced Engineering, Gina Ekberg, Stephanie Brown, Kim Thorlakson, Al Adam, Bill Brooks, Chad Mittleider, Rob Gilseth, Tom Beauchamp, Cameron Sillers and Tina Gustafson. Mr. Tetrault led those present in the pledge of allegiance. Mr. Flaten moved to approve the minutes of the May 27th meeting. Mr. Henry seconded. All members voted in favor. Department Reports: City Superintendent/Street: Mr. Gilseth reported the mosquito trap count was low and filling of frost boils will begin in approximately two weeks. Mr. Sillers presented the revised Court Services Agreement to the Commission for signatures. No changes were made which would affect the city. Mr. Vein presented Mr. Perry Johnson to the Commission. He explained Mr. Johnson would be working with Mr. Mittleider at the treatment plant on water and waste water issues. Mr. Vein stated they had met with Mr. Mittleider and toured the plant today. The LT2 rule and its potential affect on Langdon were discussed. Ms. Thorlakson, Ms. Ekberg and Ms. Brown approached the commission with concerns due to a high risk sex offender being located across from the school playground. Mr. Sillers discussed the issues and laws explaining to those present the state laws. Ms. Lill encouraged them to contact their state legislators with concerns over state law and the City cannot supersede state law. Mr. Brooks thanked the Commission for their support of the 1909 Cyclone memorial and explained it was very successful. Mr. Adams requested funds for the upcoming International Golf Tournament. He was directed to lodging tax for funds. Mr. Henry moved to approve two catering permits for At the Hop Lounge. Mr. Flaten seconded. All members voted in favor. Mr. Flaten moved to approve the following building permits pending review by the building inspector and Mr. Gilseth: #2009-5 Dennis Mikkelsen (sewer line) #2009-6 Tony Lill-sidewalk, #3573-Travis Klein, #3574-Richard Eklof, #3575-Ron Mikkelsen, #3576-Carem Ewert, #3577-Jim Balk, #3578-Chris Hoffman, #3579-Larry Stokee, #3580-Tom Mann, #3581-Gerald Anderson, #3582-Bryan Hansen and #3583-Rob Belle. Mr. Henry seconded. All members voted in favor.
Mr. Flaten moved to approve the bills as presented: With no further business before the Commission Mr. Henry moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry, Marty Tetrault and Dennis Flaten. Also present were: Amy Freier and Emily Hanson-Cavalier County Republican, Gary Bimler, Tom Beauchamp, Patty Schaefer and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Henry moved to approve the minutes of the May 11th meeting with one minor correction. Ms. Lill seconded. All members voted in favor. Department Reports: City Superintendent/Street: Mr. Flaten stated the department was working on filling a vacant position. He also discussed potential FEMA claims for water breaks. Water: It was reported the lagoon repairs would start in two or three weeks. Auditor: Ms. Gustafson reported on a meeting with Ben Kubischta from NDDOT in relation to the Transportation Enhancement Grant the City received. Mr. Flaten requested the Commission review and give approval for the design of the new entrance signs. An organizational chart was presented to the Commission showing the proper chain of command for all employees. The Commission agreed to have the chart given to all employees as a reminder. A/C, Police: Mr. Henry reported the fire hall information had been forwarded to the architect. Ms. Schaefer stated the scoreboards donated by the high school would be installed in the center this summer. Mr. Tetrault moved to approve renewal of the State contract for Sales tax Collections. Mr. Flaten seconded. All members voted in favor. Mr. Flaten moved to approve a tax exemption for Sherry Harshman. Ms. Lill seconded. All members voted in favor. Mr. Tetrault moved to approve the following raffle permits: CCMH Foundation, Bulls Eye Archery Club and Maple Manor Care Center. Ms. Lill seconded. All members voted in favor. Mr. Flaten moved to approve renewal of two site authorizations for the Langdon Firemen. Ms. Lill seconded. All members voted in favor. Mr. Flaten discussed the water advisory committee with the Commission. He voiced concern on decisions made by the City representatives on the Committee, stating he felt any decisions should come back to the full Commission. Mr. Downs explained that all potential changes in the contract would come to the full Commission but that no contract changes were discussed. After continued discussion no changes to how the information was handled were made. Ms. Lill moved to approve the following building permits: #2009-2 Kevin Forest, #2009-3 Dennis Mikkelsen, #2009-4 St. Alphonsus School, #3556-#3558 George Phillips, #3559 Arnold Metzger, #3561 Teri Lill, #3562 Terry Howatt, #3563 Brad Paulson, #3564 J&H Condos, #3565 Darol Hoffman, #3566 Bob Lebrun, #3567 Orlin Schanz, #3568 LAHS, #3569 Monica Heck, #3570 St. Alphonsus Cafeteria and #3571 Jennifer Romfo. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUTES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND ARE SUBJECT TO AMENDMENT Special Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry and Dennis Flaten. Also present were: Daryl Hoffman, Mike Schrader, Amy Freier-Cavalier County Republican and Tina Gustafson. Discussion was held concerning the possible expansion of the fire department building attached to City Hall. Mr. Hoffman explained the need for engineer stamped prints of the potential building. Total estimated construction cost would be $376,000. Mr. Henry stated the plans would be necessary in order to move forward with USDA or Stimulus funding. After discussion Mr. Flaten moved to approve up to $10,000 from Tax Relief Sales tax for fees associated with acquiring the necessary stamped prints for the Fire Department building. Ms. Lill seconded. All members voted in favor. With no further business before the Commission Ms. Lill moved to adjourn. Mr. Flaten seconded. All members voted in favor.
___________________________ __________________________ Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry and Dennis Flaten. Also present were: Charlie Vein and Jay Bushy-AE2S, David Zeis, Carol Goodman, Rob Gilseth, Chad Mittleider, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Downs moved to approve the minutes of the April 27th meeting with change to paragraph nine to read, “Cities ownership once it is installed.” Mr. Flaten seconded. All members voted in favor. Mr. Downs announced he had received a request from Tri-County Crisis Intervention for funding. It was noted funds had been committed for 2009 and 2010 already. The agreement would be signed for 2010 and the already committed amounted listed. Department Reports were as follows: City Superintendent/Street: Water and Sewer: Mr. Mittleider reported on stand pipes and other items in need of repair. He stated a Water Advisory Committee meeting had been held with Langdon Rural Water District to discuss contract items. Mr. Mittleider also discussed potential funding for installation of A VFD on the Mt. Carmel line. Auditor: Ms. Gustafson informed the Commission the City had received a grant in the amount of $88,500 to be used toward new entrance signs for the City. The Beautification Committee would be proceeding on this project. Mr. Downs reminded the Commission of the appointment needed for the special assessment Committee. Mr. Vein and Mr. Bushy from Advanced Engineering discussed the Red River Valley Water Supply Project (RRVWSP) with the Commission. Mr. Vein reviewed the history of the project and the importance of entering into the initial agreement. The Cities potential water needs were discussed. Mr. Henry moved to enter into the non-binding agreement to participate in the RRVWSP for .3 cfs at a cost of $1,050. Ms. Lill seconded. All members voted in favor. Ms. Goodman presented two funding requests to the Commission. The Munich Community owned grocery store requested a loan for $9,795 at 0% interest for five years to purchase refurbished freezers for their store. Ms. Lill moved to approve the request from Economic Development sales tax funds. Mr. Flaten seconded. All members voted in favor. A request to replace cement in front of the home based business of Langdon Fire Equipment was discussed. Ms. Goodman presented two options for funding the $2,450 cost from Economic Development sales tax: a loan at 2% interest or use of storefront improvement funds. Mr. Flaten suggested the store front improvement guidelines be reviewed and updated. Mr. Flaten moved to approve the funding request for Langdon Fire Equipment as a 2% loan, 3 years in the amount of $2,450. Mr. Henry seconded. Vote: In favor: Downs, Flaten, Henry. Opposed: None. Abstain: Lill. Motion passed. The Commission held the bid opening for gravel for the 2009 season. One bid from Witzel Construction was received at a bid amount of $9.50 per cubic yard. Mr. Flaten moved to approve the bid as presented. Mr. Henry seconded. All members voted in favor. The Commission agreed to move the next regular meeting to Wednesday May 27th @ 6:00 p.m. Ms. Lill moved to renew a site authorization for Langdon Senior Citizens. Mr. Henry seconded. All members voted in favor. Mr. Flaten discussed the portion of sales tax being given to the hospital. He questioned what items in the project were purchased in Langdon. Mr. Downs having worked on part of the project provided some information. Ms. Gustafson discussed the increased traffic and other benefits of the hospital and the project. It was discussed getting a report from the board or administrator at each year end of the progress and how sales tax had helped. Ms. Lill moved to approve the following permits: #3548-Ron Barta, #3550-Kim Rude, #3551-Marnie Theilbar, #3552-Dorothy Sauer, #3554-Allen Medinger, #3555-Wayne Slama and #2009-1 Sewer Permit-Aaron Dahl. Also #3549-Jeff Mostad and #3553-Kevin Finnson (Renewal) pending review by the building inspector. Mr. Flaten seconded. All members voted in favor. Ms. Lill moved to approve the bills as presented. With no further business before the Commission Ms. Lill moved to adjourn. Mr. Flaten seconded. All members voted in favor.
___________________________ __________________________ Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry, Dennis Flaten and Marty Tetrault (when noted). Also present were: Lorraine Gage, Barb Crockett, Bill Brooks, Karen Kempert (when noted), Rob Gilseth, Chad Mittleider, Tom Beauchamp, Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Ms. Lill moved to approve the minutes of the April 13th meeting. Mr. Henry seconded. All members voted in favor. Under correspondence Mr. Downs discussed a letter from Tri-County Crisis Intervention. Department reports were as follows: City Superintendent/Street: Mr. Gilseth reported on street cleaning and other maintenance issues. Water: Mr. Mittleider discussed the recent problems with frozen sewers and other maintenance items. He informed the commission a portion of the sewer line on 14th Street would have to be dug up and insulated this summer as well as some work on the 13th Avenue manhole. He reported the Mt. Carmel booster has been running for better water quality. The VFD at the intake was discussed. (Mr. Tetrault and Ms. Kempert arrived.) Sanitation: Mr. Beauchamp reported on work being done at the transfer station. The State Health Department will be up in May to discuss a partial closure of the inert landfill. Mr. Tetrault commented on some complaints received concerning the recent rural garbage pickup and discontinuation of the leaf and grass pickup for the elderly. Mr. Tetrault moved to approve the second reading and final passage of amended ordinance #6.0225 Consumers’ Duty to Read Meter-Penalties for Failure to Pay and #6.0405 Surcharge Rate Schedule for Above Normal Usage. Mr. Henry seconded. All members voted in favor. Ms. Lill moved to accept a Proclamation setting May 6th as “Paint the Town Purple Day” as a promotion of the upcoming Relay for Life. Mr. Flaten seconded. All members voted in favor. Mr. Sillers stated he would bring a revised Court Services Agreement in to the City when the State’s Attorney had made the changes. He added the changes to the agreement would have no affect on the City. Mr. Tetrault moved to approve a raffle permit for St. Alphonsus Church. Mr. Flaten seconded. All members voted in favor. The Commission reviewed the Renaissance Zone application LAN# 25 Justin Balsdon. The RZ committee met and recommended the application be approved as all required information was present. Ms. Lill moved to approve Renaissance Zone application LAN#25 –Justin Balsdon to include a five year exemption on the structure. Mr. Henry seconded. All members voted in favor. Ms. Crockett and Ms. Gage requested funds to support the 2009 Graduation Party. Mr. Flaten moved to donate $250 from the Teen Club Funds toward the event. Mr. Henry seconded. All members voted in favor. The Commission reviewed a complaint received relating to advertising on the street signs. Mr. Gilseth requested guidelines be set as to who can request the City sign at the intersection of 3rd Street and 8th Avenue. The Commission set the following guidelines. Any signs placed on stop signs or highway signs are illegal. Entities that may use the City street sign will be Non-Profit, Charitable or Volunteer. The Commission discussed a bill for $750 to repair the water line on County property in the Industrial Park. The County allows the Fire Department to use the property for fire training. Ms. Lill moved to approve payment of $375 toward the bill from the Fire Fund. Mr. Tetrault seconded. All members voted in favor. The County will pay the remainder of the bill. Mr. Henry moved to approve the following building permits: #3542-VOID, #3543-Langdon Hardware, #3544-Daryl Kempel, #3545-Kenneth Dietz, #3546-Shirley Christianson and #3547-Vernetta Christianson. Ms. Lill seconded. Mr. Flaten said to remind applicants about shingles and other construction refuse having to go to the transfer station. All members voted in favor. Mr. Tetrault moved to approve the bills as follows: City of Langdon Equalization Hearing The meeting was called to order. The following members of the commission were present: Charles Downs, Judy Lill, Dennis Flaten, Lawrence Henry and Marty Tetrault. Also present were: Bill Brooks, Rob Gilseth, Tom Beauchamp, Chad Mittlieder, Cameron Sillers and Tina Gustafson. With no further business before the Equalization board the meeting was adjourned. The Regular meeting of the City Commission was reconvened. Mr. Brooks informed the Commission May 29th will mark the 100th Anniversary of the devastating cyclone which hit Langdon in 1909 killing five people. He requested a memorial service be held with wreaths placed on the five graves and a plaque placed in the Boyd Block plaza. He requested a budget of $1,500 and he would manage the event. The Commission agreed to proceed having Mr. Books take care of organizing the event. With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
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Regular Meeting of the Langdon City Commission The meeting was called to order. The following members of the Commission were present: Charles Downs, Judy Lill, Lawrence Henry and Marty Tetrault. Also present were: David Zeis, Carol Goodman, Chad Mittleider, Tom Beauchamp (when noted), Cameron Sillers and Tina Gustafson. Mr. Downs led those present in the pledge of allegiance. Mr. Tetrault moved to approve the minutes of the March 23rd meeting. Mr. Henry seconded. All members voted in favor. The Commission discussed a transportation meeting to be held in Bismarck on Wednesday at 9:00. Members of the County Commission will be present and were requesting City representatives attend. Also discussed was the need for a replacement on the Special Assessment committee for Chad Brusseau. The Commission would think of names for a replacement. (Tom Beauchamp arrived.) Department Reports were as follows: City Superintendent/Street: Mr. Downs reported for Mr. Gilseth. Street department personnel were working on spring run-off. Water: Mr. Mittleider reported the booster pump at the plant needs replacement. He ordered a new pump, refurbish the old one and save it for emergencies. He reported run-off was going good and discussed the maintenance schedule at the plant. Sanitation: Mr. Beauchamp stated spring cleanup day was set for May 19th for residential pickup and May 22nd for business pickup. It was noted charges would be managed the same as last year with the exception of charging for e-waste. Mr. Tetrault informed the Commission rural garbage routes were discontinued beyond a five to six mile radius of Langdon for cost reasons. Mr. Beauchamp reported he will not do curb side pickup of leaves and grass any longer. Police, A/C: Mr. Zeis reported dances held at the Activity Center will have additional police on duty. Ms. Goodman asked the Commission to approve a funding request from Economic Development sales tax for 2009 Music Fest in the amount of $2,000. Ms. Lill moved to approve the request. Mr. Henry seconded. All members voted in favor. Also presented was a loan request for Sports and Shirts in the amount of $5,000 for store front remodeling. Mr. Tetrault moved to approve the request. Ms. Lill seconded. All members voted in favor. Ms. Goodman discussed the projects completed with the store front improvement funds along with potential projects. The Commission agreed they would continue to be on board with the store front remodeling projects and encouraged her to bring projects forward for consideration. Ms. Lill moved to approve the first reading of amended ordinance #6.0225 Customer’s Duty to Read Meter and #6.0405 Sewer Surcharge-Surcharge rates. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve building permit #3541-Travis Peterson. Mr. Henry seconded. All members voted in favor. Mr. Tetrault moved to approve the bills as follows: With no further business before the Commission Mr. Tetrault moved to adjourn. Ms. Lill seconded. All members voted in favor.
___________________________ __________________________ THE PRECEEDING MINUES ARE THE UNOFFICIAL MINUTES OF THE LANGDON CITY COMMISSION AND AE SUBJECT TO AMENDMENT.
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